ENVIROPASS PRODUCT ENVIRONMENTAL COMPLIANCE FORM - EPEC

The Enviropass Product Environmental Compliance (EPEC) form is freely available and kept up to date to help you collect environmental information from your suppliers. Feel free to use it as a template when collecting environmental data from your supply chain.

Our environmental product compliance form is a tool aiming to help collect compliance information.

Why Use the EPEC Product Compliance Form?

Stakeholders, third parties, customers, and suppliers might not know what information you need to build your internal environmental compliance database and technical documentation.
The EPEC form constitutes a certificate with compliance information on materials, parts, and series. Such a certificate show evidence of due diligence.

Using the EPEC form, you can build your product files based on risk assessment and substance management. This requirement falls under Europe RoHS, REACH SVHC, Persistent Organic Pollutants, California Prop. 65, as well as the batteries and packaging regulations for the restrictions of hazardous substances.

This EPEC form enables you to keep abreast of the current regulatory status. For instance, the REACH Substances of Very High Concern (SVHC) list is updated every six months with additional substances. Europe RoHS exemptions are also replaced, modified, split, or removed on a regular basis. As a result, the EPEC Form sees constant revision and improvementto reflect the regulatory amendments.
This EPEC form reflects various regulations and standards, such as the IEC 62474 Material Declaration for Products of and for the Electrotechnical Industry and the IEC 62474 database.

Use and share the EPEC form with your colleagues and partners!

How to Fill in the Compliance Fields of the EPEC Form?

Enter the supplier name and part number(s) in the first tab of the EPEC form. Afterwards, continue to fill out each subsequent tab that applies to you.

Fields marked with an asterisk (*) are mandatory. Leaving a marked field blank might result in rejection of your EPEC form. It is also possible to provide details in the comment area at the bottom of every tab.

The Supplier's Information Tab of the EPEC Form

Here, the supplier enters general information such as the company name, the authorized representative information, the date, and any items or series references. Materials, parts, components, series, sub-assemblies, or products are entered in this latest field and should be distinguishable.

If they have identical compliance status (e.g., same RoHS, REACH and Prop. 65 information), then the supplier may enter all part numbers on the same form. List any parts with different compliance statuses separately.

The Europe RoHS Tab

The European Union RoHS tab applies to items or series used in electrical or electronic equipment and must be compatible with the European requirements. Items or series can either

comply without exemption
comply with valid exemption(s) or
be non-compliant.

If any EU RoHS exemption applies, then it must be listed accordingly.

The REACH SVHC Tab

Indicate the EU REACH Annex XVII compliance status of restricted substances (as well as any declarable SVHCs) in this tab.

The POP Tab

If present in the evaluated items or series, list any regulated Persistent Organic Pollutants (POP) in this tab.

The Prop 65 Tab

Products that must follow California Proposition 65 obligations belong in this tab. Include any declarable Prop. 65 substances found in the in-scope items or series.

TSCA PBT Tab

To confirm compliance with the TSCA PBT law, you need to declare whether any restricted substances are present in your products.

Low-Halogen Tab

To be considered low-halogen, a homogeneous material can not contain 3 halogen substances (bromine, chlorine, and fluorine) above certain thresholds.

PFAS Tab

Per- and polyfluoroalkyl substances (PFAS) serve in many applications. However, because they are PBTs, regulators strive to restrict their use.

The Battery Tab

This tab is specific to battery compliance. Indeed, the Europe RoHS tab does not typically apply to batteries. You may need to answer additional questions regarding chemical concentrations in batteries here.

The Packaging Tab

Like the battery tab, declare the presence of heavy metals in packages status here to confirm packaging environmental compliance.

When should I Use the EPEC Form?

Whenever you want to confirm that a new item or a series complies with the RoHS, REACH SVHC, Persistent Organic Pollutants POP, Prop 65, battery, or packaging requirements. Avoid possible product redesign costs by acting sooner rather than later.
Whenever you want to verify that your new products comply with the obligation in markets like the European Union, California, or others. You will need to compile certificates of compliance for all your parts and materials to demonstrate compliance.

What about Conflict Minerals?

A separate form is available from the Responsible Minerals Initiative (RMI). It is the Conflict Minerals Reporting Template (CMRT).

Similar to the EPEC, the CMRT is free of charge and provided in an Excel format.

And Slavery and Human Trafficking?

Just like Conflict Minerals, a template is available from the Social Responsibility Alliance (SRA): the Slavery & Trafficking Risk Template (STRT), which is also free to download in Excel format.

Any questions? Please contact Enviropass.